Staffing firms waste a lot of time and energy in the job order qualification stage. Why? Staffing agencies take on unqualified orders—in other words, job orders they have no hope of filling. Consequently, agents end up spinning their wheels for hours over one opening. With better job qualification, they could have filled several. In the mean time, they might update their staffing software with fresh new talent. See the issue here? It's hard to say goodbye to a potential job opening, but if you know you can't fill it, it's far more productive to eliminate it immediately and move on. You need to qualify job orders more effectively. But first things first. What exactly does it mean to qualify a job order? Here are the three main steps to qualify an order:
1. Priority level
Even if this is the easiest job in the world for you to fill, you won't close the deal if the hiring manager doesn't care about filling the position. The second crucial step of job order qualification is to determine whether you will be able to get the hiring manager to pull the trigger on a candidate. Find out how long the company has been trying to fill the position and what strategies it has attempted so far. According to Ere Media, a job position that has been open for a long time is a red flag that the company isn't in a hurry to fill it.
According to Marcus Edwards consulting group, one good way to gauge the client's urgency is asking what would happen should the position remained unfilled. If the client has trouble answering that question, chances are it's not a vital role and the decision-maker could wait for a long time before he or she bothers filling it.
One of the biggest mistakes staffing agencies make is assuming that one conversation is enough to qualify a job opening. Keep up your conversation with the hiring manager. Touch base frequently to make sure priorities haven't changed. Otherwise, you spend time hunting for talent the hiring manager is no longer interested in. Having a good staffing software solution like Jobscience's will make it easier to stay in touch with all stakeholders.
2. What is the job?
Once you've determined the hiring manager will act quickly if you find the right person, you have to figure out what the company is looking for. The first step of job order qualification is learning about the job itself and what skills the person needs to be successful. This is the first step to determining if you might be able to fill it. It's always possible the hiring manager wants a candidate you lack expertise in recruiting. In this case, you may want to refer the client elsewhere. Find out why the company needs the hire and what the candidate would be working on.
3. Your chances
Most experienced staffing agents will know when they don't have a good chance of filling the job. Maybe your staffing software talent pipeline is thin in some of the key areas the client is looking for, maybe their dream candidate just doesn't exist. Hey, it's possible. Whatever the reason, it's important to determine if it's worthwhile to continue to spend valuable resources on the hunt for the right person. If you can, find out how many other firms are competing with you to find this candidate. This could be the final piece of information you need to determine whether you should pass on the opportunity.
Job order qualification is a key part of staffing. Learning to do it right can increase efficiency and revenue. Don't overlook the qualification stage because you want to increase your number of placements. In this case, slow and steady wins the race.
Jobscience | Beyond the Applicant Tracking System